a wonderful team
"Best wedding coordinator team by far!! Tracey and her team were absolutely amazing in ensuring that our day went along perfectly!! She communicated with our vendors to ensure everything was set and ready to go for our big day. Her entire team worked relentlessly to ensure our reception was set up beautifully even though it RAINED last minute!!! Mason and I were made sure to just enjoy ourselves our wedding day and Tracey and her team handled every obstacle thrown their way with complete ease, professionalism, and enthusiasm. We could not be more happy with how our wedding turned out and it is all thanks to Heart Melting Events! Truly such a wonderful team and we had a blast working with them!!"
Cheyenne + Mason
Beach-Meets-Barn Wedding at Cayucos Creek Barn; Photo courtesy of Heather Farias Photography
the best bridal support system
“Tracey was absolutely wonderful to work with! She was always organized, calm, and helped me feel at ease! I met with Tracey a few times before the big day, and she was always so happy and eager to complete any task I threw at her. She coordinated with all the vendors to make sure the timeline, setup, and day went smoothly. Tracey, along with her twin sister Lacey, make the best bridal support system. I can honestly say that these two have become my friends throughout this wedding planning process, and I'm so happy to have worked with them!”
Pastel Wedding at Terra Mia Paso Robles; Photo courtesy of Tayler Enerle Photography
EVERYTHING I HOPEd FOR AND MORE
"Tracey was my two month of coordinator and she was FANTASTIC! She was always available for me when I was stressing about the wedding. She would reassure me that everything was going to be great and that even if anything went wrong on the day of I would never know and everything would be prefect. Everything was perfect and I had the wedding of my dreams! I cannot thank Tracey enough for making my special day truly amazing. She was everything I hoped for and more in a wedding coordinator and I am so happy I chose her to be apart of my special day."
such a warm hearted human
“From the moment we sat down with Tracey, I knew I wanted her to be apart of our big day. Let me start by saying...she is A-M-A-Z-I-N-G at what she does!!! She is truly invested in her clients from day one, incredibly professional and such a warm hearted human. She made all the phone calls, met with us several times and took care of all of our vendors leading up to our wedding day. Such a relief on our end! When walking into my venue the day of the wedding my vision truly came to life right in front of my eyes! I couldn't have been any happier with our wedding day. So many people had such great things to say about Tracey and her team. I would recommend her to everyone and anyone. She is your girl for your big day! (: Thank you again, Tracey!!”
Rustic Bohemian Wedding at Thousand Hills Ranch; Photo courtesy of Jeffrey San Juan Photography
I Recommend Tracey 100%
“Tracey was absolutely amazing to work with. I hired her for the day of coordination and had such a great experience from the moment we met. She was very quick in answering any phone/email questions. She offered her expertise when she saw fit and was very encouraging the whole time. I wish I would have hired her for full coordination. My guest had nothing but great things to say about her and her assistants. I didn't even have to asks my guests, they were quick to say how on top of it the coordinator was. I recommend Tracey 100%. Thank you Tracey for making my special day that much special.”
Rustic Elegant Wedding at La Cuesta Ranch; Photo courtesy of Hannah Kate Photography
Hiring Tracey Was Mandatory
“Wedding planning was no walk in the park for us. I was naive about it, but I thought 'hey I like Pinterest so I can totally do this.' We hired Tracey at the beginning of our engagement and my fiancé told me that it was a luxury. He would later take this comment back and say that hiring Tracey was MANDATORY. Little did he realize that when planning our wedding suddenly everything started to go wrong. That was until Tracey took over and then everything started to go right. We met with Tracey the month before our wedding and literally handed over all of our anxieties and worries. During the reception it was almost as if Tracey could read my mind and finish my sentences. I thought out loud “Oh what about” and Tracey was like, “the bouquets. Finished. One step ahead of you” and handed me a cocktail. My bustle broke and Tracey was waiting with safety pins to help fix it. If something went wrong, the best part is I will never have to know it. I get to have the feeling that everything went perfect because I didn’t have to stress about the little pieces and million moving parts. Being able to enjoy every single moment of this day that you have spent planning was so very important. I am forever grateful for all your hard work!”
Fun Destination Wedding at Loma Grande Ranch ; Photo courtesy of Peter and Mike Fotografia
An Enormous Help
“Our wedding day was the first rainy day in San Luis Obispo in seven months! Tracey was an enormous help - from helping coordinate a last minute tent rental to literally (inconspicuously) sweeping puddles of water off the dance floor - we couldn't have pulled this off without her. We hired her for "month of coordination" but truly she was leading us in the right direction as soon as we hired her six months before our wedding. Thank you Tracey!”
Classy Rustic Wedding at Loma Grande Ranch; Photo courtesy of Aaron and Samantha Photography
part of the family
“We are incredibly grateful to have had the opportunity to work with Tracey at Heart Melting Events. Tracey and her fun, dedicated, determined team were extremely professional and provided quality customer service. More than that, they went above and beyond the call of duty. It's all because of Tracey that our dream came true. I can't imagine having the music festival wedding we had in a private town (!) without her and her team. From linen, to flowers, to a glow bar and bounce house for the ceremony and reception- she had it all handled. We received the sweetest, most wonderful feedback from family and friends on how lovely, professional, and creative the decorations were. Most importantly, Tracey and Hearts Melting Events made us feel like a part of their family. We've already recommended her team to ALL of our friends and family!!!"
Bright & Bold Festival Wedding at the Town of Harmony; Photo courtesy of Tony Tran Photography
better than we could have imagined
“If you are looking for a great wedding planner, you can stop your search right now. Tracey was a Rock Star and helped to make our day even better than we could have imagined.”
Rock & Roll Wedding at La Cuesta Ranch; Photo courtesy of SLOtography
NEVER MISSED A BEAT
"Tracey was AMAZING! We had a very large wedding of 300 people and a bridal party of 16 and Tracey and her assistants never missed a beat! My family and I had such a carefree, fun wedding weekend because Tracey was so professional and efficient! She made everything come together and I didn’t have to lift a finger on my big day which made it so fun and relaxing! She also had great ideas that added a special fun element to our wedding that guests loved!"
A Great Investment
“Tracey was of great value to us in the weeks leading up to our wedding day as well as on the day of! She made sure that all of our vendors were on the same page and took the extra steps to set up our reception just how we envisioned. This was really key for us as we had a strong design vision in mind, did most of the planning ourselves, and needed someone we could trust would make it happen! Thank you Tracey for keeping us on track, maintaining a professional and cheerful attitude and assuring our day was as perfect as can be! I highly recommend hiring Tracey as your coordinator, it was a great investment in making sure our day went smoothly and she goes above and beyond what you’d expect! She said it best- ‘we’ll never know what could have gone wrong at our wedding’ because she was there to take care of it.”
Absolutely Essential to my wedding day
"You might be thinking to yourself, "Do I really need a wedding coordinator?" The answer is YES, and that person should be Tracey. She is truly amazing and was absolutely ESSENTIAL to my wedding day! We hired her as our month-of coordinator pretty early in our planning process, because we knew that we wanted to plan and design things ourselves but have someone there that day to execute everything. And that's exactly what Tracey did. She was there to set up and take down all of the decorations, corral the vendors/guests as they arrived, make sure the timeline was being followed, and just generally ensure that everything was running smoothly. She even helped with little things like the boutonnières and my bustle (which no one could figure out). I felt so at ease just knowing that Tracey was there taking care of things, which allowed me and my family/friends to relax and actually enjoy the day. I don't even know how people have weddings without a day-of coordinator! I would have been running around panicking if she hadn't been there. To top it all off, her personality is wonderful-- she's friendly, energetic, and professional, as well as the most organized coordinator that we met with. Even my guests commented on how on top of things she was. I highly recommend her!! Thanks, Tracey!"
absolute best on the central coast
“Tracey Costa at Heart Melting Events is the absolute best on the Central Coast. She had exactly 7 weeks to help plan my wedding and she blew it out of the water. There is not one thing I would change about the whole experience. She is a self started, she responded quickly and efficiently, she was always there to answer any and all of my questions no matter how early or late I would call. Her network of vendors are unreal. She has a way of making you feel like your wedding and happiness is her number one priority. She just goes above and beyond for her clients. Look no further chose Tracey pick Tracey you will not regret it.”
Baby Reveal Wedding at Private Cayucos Beach Estate; Photo courtesy of Nikkels Photography
Most Crucial Element
“If I could give 100 stars, Tracey/Heart Melting Events would receive them! She was one of the most critical elements of executing our perfect wedding day. Since I'm not a wedding guru, she took time to sit down with us and go over some aspects of the events that we were perhaps not aware of (ex: processional order), and any other possible detail that could have come up. She was extremely flexible and willing to help with whatever needed to be completed on the wedding day. I actually felt RELAXED, happy, and completely stress-free on my wedding day, and this would not have been possible without Tracey and her team. They kept everything on schedule, the day flowing, and the bride and groom happy. Really, what more could you want? She is AMAZING."
Travel Adventure Themed Wedding at Unitarian Society of Santa Barbara;
Photo courtesy of Karen D Photography
Goes Above and beyond
“Tracey has such a passion for her job and it definitely shows in her work. She is very professional and very proactive. Our venue closed two months before our wedding and within 2 weeks, Tracey had found another venue for us. She kept me from being the bride zilla I could have easily been. She will above and beyond to make your day the most memorable day and best day of your lives.”
Beach Wedding at The Veterans Hall Cayucos Beach;
Photo courtesy of A & E Burton Photography
solved any problem
“Our wedding was flawless thanks to Tracey and her team! Throughout the whole process, Tracey was very detailed, responded to emails/calls and problem solved any issue I needed help with. Our wedding day was perfect and relaxing. Thanks Tracey!”
Elegant Edna Valley Wedding; Photo courtesy of Christine Sedley Photography
more than we could ever ask for
“Where to start with Tracey and Heart Melting Events. From the moment my now wife and I met Tracey, she was absolutely perfect for us. We went with her two month prior package and it was more than we could ever ask for. My wife and I sometimes have trouble giving up control of our things but Tracey went along with the punches and was so accommodating for us. On the day of the wedding her, Lacey and Julia were absolutely amazing. They were everything we needed and more. Our wedding day went without a single problem, that we knew of ;). We highly highly recommend using Tracey for your wedding. She will go above and beyond to make sure your have the BEST DAY EVER!!!!!!!!”
#LoveisLove Wedding at La Cuesta Ranch; Photo courtesy of Lovers of Love Photography
i never stressed
“You get engaged and you think, do I really need a wedding planner? Let me say that YES YOU DO! And it should be Tracey. I couldn't imagine pulling off such an amazing and perfect day without her. She really was the glue holding everything together and more than that, she was the shot caller when I couldn't be. She made sure I never stressed by taking the initiative that was needed. From the beginning Tracey made sure she knew exactly what Ryan and I envisioned and she then turned it into a reality. Everything about my wedding was amazing. Tracey made sure the smallest of details were perfect. I felt so at ease the day of the wedding just knowing that she was in control of everything. Her and her team rocked and I couldn't be happier with my choice to have her as my wedding planner. Thank you so much Tracey!”
Intimate Backyard Wedding; Photo courtesy of Picture Perfect Photo
a bride's dream
“Highly Recommend! Tracey and her assistant were AMAZING! From the first conversation we had I knew she was going to make our dream day come to life. She did exactly that! She worked so thoroughly with all of the vendors and helped to reassure me that everything was going to be great during normal bride stress moments. She is warm, friendly, and a bride’s dream! Her sister was her assistant the day of and the two were so prepped and I felt like they worked perfectly together. Her professionalism, organization, and energy helped make our day better than we could have imagined!”
Boho Wedding at La Cuesta Ranch; Photo courtesy of SLOtography
a great Partner
She Holds Everything Together
“Tracey, with Heart Melting Events, is truly amazing. We ended up calling her our 'glue stick' because she held everything together. Everything from taking charge to reaching out to vendors, to keeping us in the loop with who she's spoken with, all the way to the day-of; she's professional, fun, and completely organized. I absolutely recommend Tracey (Glue Stick) Costa. :-)” Future brides, if you are looking for a solid coordinator for your wedding, hire Tracey!! You won't regret it!!!"
Fall Wedding at Biddle Ranch;
Photo Courtesy of yvonne goll photography
a delightful dynamo
“Booking Tracey Costa of Heart Melting Events was one of the best decisions I made for our daughter's wedding at La Cuesta Ranch in San Luis Obispo. While we handled all of the initial selections and booking of vendors ourselves, I quickly came to realize that I would need help managing all of the final details during the last month, not to mention coordination on the "day of." Tracey was professional, organized, incredibly responsive, and had great advice and insight when we were stumped or overwhelmed by the countless decisions that needed to be made (that we hadn't even thought of!). Our entire family loved working with Tracey and the other vendors were impressed and complimentary, as well. We cannot thank her enough for allowing us to relax and truly enjoy a wonderful day for our family and guests. Tracey is a delightful dynamo and you will not be disappointed!"
-Janice, Mother of the Bride
Soft & Sweet Wedding at La Cuesta Ranch; Photo courtesy of Christine Sedley Photography
San Luis Obispo Wedding Planner, Heart Melting Events, is a full-service wedding and event planning, design and coordination company that offers exquisite detail for every beautiful love story and occasion. Serving in love couples up and down California's Central Coast.