Kind Words

an amazing day

"Thank you for all that you and Julia did to make Megan & Leif’s wedding truly a wonderful experience and an amazing day."

-Nancy, Mother of the Bride

 

Leif + Megan

 

Bright Summer Beachfront Wedding at Avila Beach Golf Resort; Photo courtesy of Jeffrey San Juan Photography

part of the family

“We are incredibly grateful to have had the opportunity to work with Tracey at Heart Melting Events. Tracey and her fun, dedicated, determined team were extremely professional and provided quality customer service. More than that, they went above and beyond the call of duty. It's all because of Tracey that our dream came true. I can't imagine having the music festival wedding we had in a private town (!) without her and her team. From linen, to flowers, to a glow bar and bounce house for the ceremony and reception- she had it all handled. We received the sweetest, most wonderful feedback from family and friends on how lovely, professional, and creative the decorations were. Most importantly, Tracey and Hearts Melting Events made us feel like a part of their family. We've already recommended her team to ALL of our friends and family!!!"

 

Chris + Julia

 

Coachella Ush Festival at the Town of Harmony; Photo courtesy of Tony Tran Photography

the best bridal support system

“Tracey was absolutely wonderful to work with! She was always organized, calm, and helped me feel at ease! I met with Tracey a few times before the big day, and she was always so happy and eager to complete any task I threw at her. She coordinated with all the vendors to make sure the timeline, setup, and day went smoothly. Tracey, along with her twin sister Lacey, make the best bridal support system. I can honestly say that these two have become my friends throughout this wedding planning process, and I'm so happy to have worked with them!”

 

Nick + Claire

 

Elegant with a Rustic Feel Vineyard Wedding at Terra Mia Paso Robles; Photo courtesy of Tayler Enerle Photography

simply perfect

“Thank you for everything Tracey! You did such an amazing job. The day was simply perfect, in large part due to your efforts! Our day wouldn't have been the same without your thoughtful support. We want to do it all over again :) ”

 

Ben + Brittany

 

Antique Boho Wedding at See Canyon Fruit Ranch; Photo courtesy of Hayley Marie Photography

i felt so at ease

“You get engaged and you think, do I really need a wedding planner? Let me say that YES YOU DO! And it should be Tracey. I couldn't imagine pulling off such an amazing and perfect day without her. She really was the glue holding everything together and more than that, she was the shot caller when I couldn't be. She made sure I never stressed by taking the initiative that was needed. From the beginning Tracey made sure she knew exactly what Ryan and I envisioned and she then turned it into a reality. Everything about my wedding was amazing. Tracey made sure the smallest of details were perfect. I felt so at ease the day of the wedding just knowing that she was in control of everything. Her and her team rocked and I couldn't be happier with my choice to have her as my wedding planner. Thank you so much Tracey!”

 

Ryan + Devyn

 

Intimate Backyard Wedding; Photo courtesy of Picture Perfect Photo

a bride's dream

“Highly Recommend! Tracey and her assistant were AMAZING! From the first conversation we had I knew she was going to make our dream day come to life. She did exactly that! She worked so thoroughly with all of the vendors and helped to reassure me that everything was going to be great during normal bride stress moments. She is warm, friendly, and a bride’s dream! Her sister was her assistant the day of and the two were so prepped and I felt like they worked perfectly together. Her professionalism, organization, and energy helped make our day better than we could have imagined!”

 

Josh + Dylan

 

Boho Wedding at La Cuesta Ranch; Photo courtesy of SLOtography

a great Partner

“If I could give Tracey a 1,000,000 out of 5 I would. She was my savior and a great partner in my wedding planning process and the execution of the day. I owe it all to her!”

 

Brian + Kelly

 

Vintage Romantic Wedding at Grace Maralyn Estates; Photo courtesy of Austyn Elizabeth Photography

She Holds Everything Together

“Tracey, with Heart Melting Events, is truly amazing. We ended up calling her our 'glue stick' because she held everything together. Everything from taking charge to reaching out to vendors, to keeping us in the loop with who she's spoken with, all the way to the day-of; she's professional, fun, and completely organized. I absolutely recommend Tracey (Glue Stick) Costa. :-)” Future brides, if you are looking for a solid coordinator for your wedding, hire Tracey!! You won't regret it!!!"

 

Tyler + Erin

 

Fall Wedding at Biddle Ranch;

Photo Courtesy of yvonne goll photography

could not have done it without you

"Thank you both SO MUCH girls. We seriously could not have done it without you two. We both love you so much, you made our day PERFECT. Hope to see you both soon"

 

Dan + Haylee

 

Rustic Forest Big Sur Wedding at Loma Vista Gardens; 
Photo courtesy of Jaime & Chase Williams

Goes Above and beyond

“Tracey has such a passion for her job and it definitely shows in her work. She is very professional and very proactive. Our venue closed two months before our wedding and within 2 weeks, Tracey had found another venue for us. She kept me from being the bride zilla I could have easily been. She will above and beyond to make your day the most memorable day and best day of your lives.”

 

Jon + Christine

 

Beach Wedding at The Veterans Hall Cayucos Beach;


Photo courtesy of A & E Burton Photography

the best decision

we made

“We are incredibly grateful to have had the opportunity to work with Tracey at Heart Melting Events. Tracey and her fun, dedicated, determined team were extremely professional and provided quality customer service. More than that, they went above and beyond the call of duty. It's all because of Tracey that our dream came true. I can't imagine having the music festival wedding we had in a private town (!) without her and her team. From linen, to flowers, to a glow bar and bounce house for the ceremony and reception- she had it all handled. We received the sweetest, most wonderful feedback from family and friends on how lovely, professional, and creative the decorations were. Most importantly, Tracey and Hearts Melting Events made us feel like a part of their family. We've already recommended her team to ALL of our friends and family!!!"

 

Michael + Carmella

 

Vintage Romantic Rustic Wedding at Grace Maralyn Estates; Photo courtesy of Matrimony Media Photography

solved any problem

“Our wedding was flawless thanks to Tracey and her team! Throughout the whole process, Tracey was very detailed, responded to all my emails/calls and solved any problem I needed help with. Our wedding day was absolutely perfect and relaxing. Thanks Tracey!”

 

Dominic + Samantha

 

Intimate Hilltop Edna Valley Wedding; Photo courtesy of Christine Sedley Photography

better than we could have imagined

“If you are looking for a great wedding planner, you can stop your search right now. Tracey was a Rock Star and helped to make our day even better than we could have imagined.”

 

Randy + Lorin

 

Rock 'N' Roll Wedding at La Cuesta Ranch; Photo courtesy of SLOtography

EVERYTHING I HOPEd FOR AND MORE

"Tracey was my two month of coordinator and she was FANTASTIC! She was always available for me when I was stressing about the wedding. She would reassure me that everything was going to be great and that even if anything went wrong on the day of I would never know and everything would be prefect. Everything was perfect and I had the wedding of my dreams! I cannot thank Tracey enough for making my special day truly amazing. She was everything I hoped for and more in a wedding coordinator and I am so happy I chose her to be apart of my special day."

 

Adrian + Emily

 

Elegant with a Vintage Feel at Villa San Juliette; Photo courtesy of Blue Photo Photography

such a warm hearted human

“From the moment we sat down with Tracey, I knew I wanted her to be apart of our big day. Let me start by saying...she is A-M-A-Z-I-N-G at what she does!!! She is truly invested in her clients from day one, incredibly professional and such a warm hearted human. She made all the phone calls, met with us several times and took care of all of our vendors leading up to our wedding day. Such a relief on our end! When walking into my venue the day of the wedding my vision truly came to life right in front of my eyes! I couldn't have been any happier with our wedding day. So many people had such great things to say about Tracey and her team. I would recommend her to everyone and anyone. She is your girl for your big day! (: Thank you again, Tracey!!”

 

Collin + Jacqui

 

Rustic Bohemian Wedding at Thousand Hills Ranch; 
Photo courtesy of Jeffrey San Juan Photography

I Recommend Tracey 100%

“Tracey was absolutely amazing to work with. I hired her for the day of coordination and had such a great experience from the moment we met. She was very quick in answering any phone/email questions. She offered her expertise when she saw fit and was very encouraging the whole time. I wish I would have hired her for full coordination. My guest had nothing but great things to say about her and her assistants. I didn't even have to asks my guests, they were quick to say how on top of it the coordinator was. I recommend Tracey 100%. Thank you Tracey for making my special day that much special.”

 

Eric + Cynthia

 

Rustic Elegant Wedding at La Cuesta Ranch; 
Photo courtesy of Hannah Kate Photography

 

Hiring Tracey Was Mandatory

“Wedding planning was no walk in the park for us. I was naive about it, but I thought 'hey I like Pinterest so I can totally do this.' We hired Tracey at the beginning of our engagement and my fiancé told me that it was a luxury. He would later take this comment back and say that hiring Tracey was MANDATORY. Little did he realize that when planning our wedding suddenly everything started to go wrong. That was until Tracey took over and then everything started to go right. We met with Tracey the month before our wedding and literally handed over all of our anxieties and worries. During the reception it was almost as if Tracey could read my mind and finish my sentences. I thought out loud “Oh what about” and Tracey was like, “the bouquets. Finished. One step ahead of you” and handed me a cocktail. My bustle broke and Tracey was waiting with safety pins to help fix it. If something went wrong, the best part is I will never have to know it. I get to have the feeling that everything went perfect because I didn’t have to stress about the little pieces and million moving parts. Being able to enjoy every single moment of this day that you have spent planning was so very important. I am forever grateful for all your hard work!”

 

Ryan + Larisa

 

Fun Destination Wedding at Loma Grande Ranch
; Photo courtesy of Peter and Mike Fotografia

An Enormous Help

“Our wedding day was the first rainy day in San Luis Obispo in seven months! Tracey was an enormous help - from helping coordinate a last minute tent rental to literally (inconspicuously) sweeping puddles of water off the dance floor - we couldn't have pulled this off without her. We hired her for "month of coordination" but truly she was leading us in the right direction as soon as we hired her six months before our wedding. Thank you Tracey!”

 

Jeff + Toria

 

Classy Rustic Wedding at Loma Grande Ranch; 
Photo courtesy of Aaron and Samantha Photography

a delightful dynamo

“Booking Tracey Costa of Heart Melting Events was one of the best decisions I made for our daughter's wedding at La Cuesta Ranch in San Luis Obispo. While we handled all of the initial selections and booking of vendors ourselves, I quickly came to realize that I would need help managing all of the final details during the last month, not to mention coordination on the "day of." Tracey was professional, organized, incredibly responsive, and had great advice and insight when we were stumped or overwhelmed by the countless decisions that needed to be made (that we hadn't even thought of!). Our entire family loved working with Tracey and the other vendors were impressed and complimentary, as well. We cannot thank her enough for allowing us to relax and truly enjoy a wonderful day for our family and guests. Tracey is a delightful dynamo and you will not be disappointed!"

 

-Janice, Mother of the Bride

Mike + Paula

 

Soft & Sweet Wedding at La Cuesta Ranch; Photo courtesy of Christine Sedley Photography

a wonderful team

"Best wedding coordinator team by far!! Tracey and her team were absolutely amazing in ensuring that our day went along perfectly!! She communicated with our vendors to ensure everything was set and ready to go for our big day. Her entire team worked relentlessly to ensure our reception was set up beautifully even though it RAINED last minute!!! Mason and I were made sure to just enjoy ourselves our wedding day and Tracey and her team handled every obstacle thrown their way with complete ease, professionalism, and enthusiasm. We could not be more happy with how our wedding turned out and it is all thanks to Heart Melting Events! Truly such a wonderful team and we had a blast working with them!!"

 

Mason + Cheyenne

 

Coastal Country Meets Coastal Elegance Wedding at Cayucos Creek Barn; Photo courtesy of Heather Farias Photography

a dream to work with

"Thank you so much for everything. You are a dream to work with and so good at what you do. Truly, I could not have done this without you."

 

Paul + Rachel

 

Bright & Fun Jewish Wedding at La Cuesta Ranch; Photo courtesy of SLOtography

more than we could ever ask for

“Where to start with Tracey and Heart Melting Events. From the moment my now wife and I met Tracey, she was absolutely perfect for us. We went with her two month prior package and it was more than we could ever ask for. My wife and I sometimes have trouble giving up control of our things but Tracey went along with the punches and was so accommodating for us. On the day of the wedding her, Lacey and Julia were absolutely amazing. They were everything we needed and more. Our wedding day went without a single problem, that we knew of ;). We highly highly recommend using Tracey for your wedding. She will go above and beyond to make sure your have the BEST DAY EVER!!!!!!!!”

 

Kayla + Rachel

 

#LoveisLove Wedding at La Cuesta Ranch; Photo courtesy of Lovers of Love Photography

NEVER MISSED A BEAT

"Tracey was AMAZING! We had a very large wedding of 300 people and a bridal party of 16 and Tracey and her assistants never missed a beat! My family and I had such a carefree, fun wedding weekend because Tracey was so professional and efficient! She made everything come together and I didn’t have to lift a finger on my big day which made it so fun and relaxing! She also had great ideas that added a special fun element to our wedding that guests loved!"

 

Dylan + Brianne

 

Classy, Fun Wedding at Higuera Ranch; Photo courtesy of Melody White Studios

A Great Investment

“Tracey was of great value to us in the weeks leading up to our wedding day as well as on the day of! She made sure that all of our vendors were on the same page and took the extra steps to set up our reception just how we envisioned. This was really key for us as we had a strong design vision in mind, did most of the planning ourselves, and needed someone we could trust would make it happen! Thank you Tracey for keeping us on track, maintaining a professional and cheerful attitude and assuring our day was as perfect as can be! I highly recommend hiring Tracey as your coordinator, it was a great investment in making sure our day went smoothly and she goes above and beyond what you’d expect! She said it best- ‘we’ll never know what could have gone wrong at our wedding’ because she was there to take care of it.”

 

Jesse + Nicole

 

Classy Garden Wedding at Santa Barbara Court House and Villa & Vine; Photo courtesy of Tayler Enerle Photography

Absolutely Essential to my wedding day

"You might be thinking to yourself, "Do I really need a wedding coordinator?" The answer is YES, and that person should be Tracey. She is truly amazing and was absolutely ESSENTIAL to my wedding day! We hired her as our month-of coordinator pretty early in our planning process, because we knew that we wanted to plan and design things ourselves but have someone there that day to execute everything. And that's exactly what Tracey did. She was there to set up and take down all of the decorations, corral the vendors/guests as they arrived, make sure the timeline was being followed, and just generally ensure that everything was running smoothly. She even helped with little things like the boutonnières and my bustle (which no one could figure out). I felt so at ease just knowing that Tracey was there taking care of things, which allowed me and my family/friends to relax and actually enjoy the day. I don't even know how people have weddings without a day-of coordinator! I would have been running around panicking if she hadn't been there. To top it all off, her personality is wonderful-- she's friendly, energetic, and professional, as well as the most organized coordinator that we met with. Even my guests commented on how on top of things she was. I highly recommend her!! Thanks, Tracey!"

 

Zack + Laura

 

Intimate Colorful Beach Wedding at Avila Beach Golf Resort; 
Photo courtesy of Mirrors Edge Photography

absolute best on the central coast

“Tracey Costa at Heart Melting Events is the absolute best on the Central Coast. She had exactly 7 weeks to help plan my wedding and she blew it out of the water. There is not one thing I would change about the whole experience. She is a self started, she responded quickly and efficiently, she was always there to answer any and all of my questions no matter how early or late I would call. Her network of vendors are unreal. She has a way of making you feel like your wedding and happiness is her number one priority. She just goes above and beyond for her clients. Look no further chose Tracey pick Tracey you will not regret it.”

 

Matt + Salena

 

Baby Reveal Wedding at Private Cayucos Beach Estate; 
Photo courtesy of Nikkels Photography

Most Crucial Element

“If I could give 100 stars, Tracey/Heart Melting Events would receive them! She was one of the most critical elements of executing our perfect wedding day. Since I'm not a wedding guru, she took time to sit down with us and go over some aspects of the events that we were perhaps not aware of (ex: processional order), and any other possible detail that could have come up. She was extremely flexible and willing to help with whatever needed to be completed on the wedding day. I actually felt RELAXED, happy, and completely stress-free on my wedding day, and this would not have been possible without Tracey and her team. They kept everything on schedule, the day flowing, and the bride and groom happy. Really, what more could you want? She is AMAZING."

 

David + Zoe

 

Travel Adventure Themed Wedding at Unitarian Society of Santa Barbara;


Photo courtesy of Karen D Photography

Extremely Organized

"Book them!! They were so sweet and kind! Extremely organized and helpful on my wedding day and for all of the preparation before. They are so hard working and they made my wedding day a breeze!"

 

Andrew + Jenny

 

Wedding Full of Love at Spreafico Farms; 
Photo courtesy of Jonathan David Studios

vendors

Patrick, Patrick Ang Photography

"Tracey was amazing & I'm dying to work with her again. Her team was soooooo on it & made my job so much easier. From months prior to the wedding to the day-of, they communicated with me & gave me every detail I needed to do my job. The couple & all the guests loved them as well. I highly recommend Tracey & her team. My heart melts for Heart Melting Events. Book them now."

DJ Bob Stock, Phase 1 Mobile DJ

“It's a thing, you hire a coordinator and you want them to make your day the best. I am the biggest fan of Tracey and her crew. They keep things under control and make your day so easy. I have done many events with this team and ya, They rock.”

Paul, Marriage with Meaning

“As a professional Wedding Officiant, I've been working with Tracey for several years and can't say enough good things about her. I don't see the entire scope of her work, but I get to watch the day of the wedding unfold. What strikes me with Tracey is how calm and joyful she is and how that good energy puts her crew, the wedding party and everyone else at ease. I think that comes from Tracey's organizational skills, her preparation and her ability to make managing an extremely complicated event like a wedding look easy. Book your wedding with Tracey and you will be glad you did!”

Melissa, Kramer Events

“Tracey is an absolute GEM! Knowledgeable, hard working, and overall a great person. Our team loves when they get to enjoy a couples wedding day with Tracey and her team!”

Kim, Flowers by Kim

"As a local florist, I love working with Tracey and her team! They are always professional, punctual, and willing to go the extra mile for their clients. We always appreciate their upbeat personalities and attention to detail! :)"

CJ, Copper & Crystal

“Tracey and her team are the BEST!! We recently worked together at a venue in Paso Robles and she was on top of every detail! As soon as we arrived, she instantly ran us through all the necessary information and made sure we had everything we needed. Throughout the evening, she continually checked in with us and made sure everything was flowing smoothly. With all of us working in 100 degree heat, she thought of everything to make us as comfortable as possible... an ice chest full of water, a vendor table for us to take a break and even made sure we got dinner before the caterer closed up the buffet. I'd work with her every weekend if I could!! :)”

Jenny, Cake Cathedral

"As owner of Cake Cathedral, I absolutely LOVE working with Tracey from Heart Melting Events. She has just the right amount of upbeat, fun personality coupled with a serious commitment to her clients and fellow vendors. Can't recommend her and her awesome team highly enough to anyone (client and vendor alike!) who wants a seamless, stress-free and truly memorable event!"

Blake, SLOtography

“Tracey is a total dream to work with ~ she's organized & caring, easy-going & hard-working, she is always smiling (in a soothing & calming way that is oh so welcome on wedding day) and she gets sh#t done! Highly Recommend!”

Steven, All About Events

"Tracey and Heart Melting events always does such an amazing job staying very organized and very quick to correspond, from the time that she books the rentals to the execution of the wedding. She's awesome!!!!"

Chelsea, Stories Told By Film

“As a videographer, I love working with Tracey and her team. Organized, friendly and so helpful! Would highly recommend.”

Hannah, See Canyon Fruit Ranch

“We had the pleasure of working with Tracey from Heart Melting Events for a wedding last month. She was organized, professional, kind, and an overall joy to work with. She brought a great team and made the day wonderful for the bride, groom, and all the vendors. I'd recommend Heart Melting Events to help you plan your big day!”

Denise, Flowers by Denise

“Such a delight to work with Tracey and her team! She is such a hard worker and so in tune with the needs of her clients and vendors!”

Javier, Central Coast Premier Entertainment

"As a DJ, Heart Melting Events makes my job way easier! Attention to detail in the planning phase and great communication makes for a great wedding. We love working with Tracey and always look forward to many great events. Highly recommend!"

Jonathan, Bluephoto Wedding Photography

“I've been a wedding photographer in San Luis Obispo for over 10 years. In that time, I have shot over 400 weddings and have worked with a large number of wedding coordinators. Tracey from Hearts Melting Events is simply one of the most outstanding wedding professionals I have ever worked with. There are many planners that have a strong opinion about how a wedding day must go and have a tendency to take away from the potential uniqueness of each event. During the planning process, Tracey was quick to pick up the phone and answer any questions and/or incorporate my opinions into the flow of the day so that I could capture the best pictures possible. I highly suggest going with Tracey from Hearts Melting Events as she is a fantastic choice for wedding day coordination.”

SLO Safe Ride

“The Heart Melting Events ladies are a pleasure to work with and we could not recommend them more. The communication and follow through are both excellent and they make wedding and event planning seem easy. Do yourself a favor and use their services.”

Tyler, Alleyway Visuals

“Heart Melting Events is so easy to work with. Tracey is funny, laid back, and professional. As a videographer she went out of her way to make sure I had everything I needed, and somehow was able to do the same for everyone else involved. I couldn't recommend a coordinator more for making every detail of a special day come together smoothly.”

Kellye, Precious & Blooming Floral Design

"I truly enjoyed working with Tracey and Lacey! They made the day so smooth! Everything was perfect!"

Mike, Wine Country Weddings

"As a long-time professional wedding officiant, I work with many different coordinators over the course of wedding season. Without equivocation, Tracey is one of the best, most energetic professionals I've had the opportunity to work with. From rehearsal to wedding day she works diligently to make sure everyone stays on task & on schedule. With Tracey, you know that if there's a glitch, her cool & calm demeanor will get it handled. I would surely recommend her to anyone."

Dustin, Kramer Events

"Working with Tracey and the girls at Heart Melting Events was truly amazing. Their team is on top of every minor detail, but handles each one in a friendly and professional manner. They are extremely warm and welcoming. They have a team synergy that you must have in order to truly have a successful event. They will make you feel like a part of their family the moment you interact with them. The girls with Heart Melting Events are super easy to get along with. They are professional and courteous. I can’t even begin to tell you how much easier they made my job. I’ve DJ’ed countless weddings and I have worked with a lot of wedding coordinators. Heart Melting Events ranks at the top without a doubt."

Allyson Magda, Ally Magda Photography

"I've been shooting weddings for over 20 years and recently had the opportunity to work with Tracey and her team. After that many years, we've experienced a lot of different "styles" of planners. WOW! These ladies were excellent, friendly, happy and organized. The calm energy they brought to the wedding was icing on the cake! I would whole heartedly recommend Heart Melting Events!"

Bob, Central Coast Disc Jockey

"Tracey and her team were awesome to work with. Very professional, and as a DJ she made my job very easy with her outstanding planning. Would love to work with her again!"

Brigitte, Central Coast Party Helpers

"Working with Tracey is always a pleasure. As owner of Central Coast Party Helpers, it's always nice to have a professional taking care of all the details for my waitstaff, bartenders and kitchen help to know what they will be doing to help out."

wedding Planning, Design and Coordination
San Luis Obispo Wedding Planner Heart Melting Events Transparent Logo

San Luis Obispo Wedding Planner, Heart Melting Events, is a full-service wedding and event planning, design and coordination company that offers exquisite detail for every beautiful love story and occasion. Serving in love couples up and down California's Central Coast.